Office Manager and Executive Assistant

Location: Cleveland, OH (Beachwood)
Job Type: Full-time

Position Summary:

Raider Hill is seeking an Office Manager to support the firm’s executives in the Cleveland office with all administrative matters and to manage the day-to-day operations of the office. This position requires extensive calendar management, travel coordination, expense reporting, and phone management. Ideal candidates will have prior experience supporting multiple executives.  Experience with commercial real estate or a law firm/paralegal is preferred but not required.

Responsibilities:

  • Administrative matters

    • Manage and maintain calendars, prioritize appointments and meeting requests, arrange meetings and conference calls

    • Manage address books to ensure all contacts are up-to-date

    • Answer phones and direct calls to appropriate personnel internally

    • Welcome visitors and clients to the office and ensure all guests have a positive experience

    • Coordinate domestic and international travel arrangements including flights, hotels, and car service, as requested

  • Mail and vendor invoices

    • Manage incoming and outgoing mail and correspondence

    • Ensure all invoices are paid to third parties in a timely manner

    • Work with the firm’s home office to develop sufficient internal reporting and bookkeeping for expense management and reimbursement

  • Oversee all aspects of office management to ensure the office runs smoothly on a day-to-day basis

    • Order and maintain all office and kitchen supplies

    • Develop office policies and protocols as necessary

    • Develop and implement digital and physical file management systems

  • Conduct research and maintain company databases, as requested

  • Maintain the highest levels of confidentiality

Required Qualifications:

  • Well-versed in MS Office Suite, specifically Word, Excel, Outlook and PowerPoint

  • Ability to prioritize tasks and meet deadlines

  • Desire to work in a fast-paced and results-oriented environment

  • Acute attention to detail and strong organizational skills

  • Proactive mindset and ability to take initiative to execute administrative duties in a professional and proficient manner

  • Prior administrative support experience

  • Take ownership for work assigned and completed

Work Conditions:

  • Nature of work requires ability to organize, communicate and exchange information as well as collect, compile, and prepare work documents while operating standard business office equipment

  • Work is performed in a general office environment

  • May require extended hours during peak periods

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of Raider Hill. Since no position description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of the job shall also be considered part of the jobholder’s responsibility.

***Please email your cover letter and resume to info.cle@raiderhill.com. Raider Hill will only be contacting applicants we intend to interview for the position.